ONA22 Sponsor FAQ

This page will be updated with additional information over time. New information will be flagged to sponsors by email.

Sponsors will receive private correspondence with instructions on how to register for their memberships and ONA22 passes.

Please consult your individual sponsorship agreement for how many full or virtual-only passes your package provides. Full passes allow for in-person admission to ONA22 in Los Angeles at the Westin Bonaventure as well as access to any ONA22 content available virtually, both live and archived. Virtual-only passes will only allow access to ONA22 online experience. While you may opt to only use your full pass to attend virtually, you may not use your virtual-only pass to attend in-person.

If you have other staff that would like to attend ONA, whether in person or online, beyond your package-allotted tickets, they will need to register separately. No unregistered individuals will be allowed entry to any ONA22 events, regardless of affiliation or reason, and we will not sell passes in person on site in Los Angeles.

No. Any speakers or participants in any sponsored session/workshop/meal/reception/event, whether in person or online, will need the appropriate ONA22 pass to participate. You may choose to cover the speakers’ pass through your package allotment.

Unless otherwise noted, ONA22 sponsor packages include one (1) 6-foot table top space either on the Jogging Track or in the Hollywood Ballroom on the third floor. If you prefer to not use your allotted table top space, please email Bill at bill@journalists.org to let him know.

All table top spaces include one (1) draped, 6-foot table, 2 chairs, a wastebasket and shared access to a 10 amp electric drop and power strip. Please note: No stand-alone backdrops or banners exceeding 5 feet in width or pipe-and-drape can be used; additional signage within those space restrictions may be used.

Table top space assignments will be assigned by Jessica Strelitz at a first-come, first-serve basis and also based on your sponsorship type or package. Booth numbers, which are requested by FedEx if you are shipping packages to the Westin Bonaventure, will be shared with your space assignment. Please email jessica@journalists.org with any questions.

You may use the space as you choose: it can be hosted with staff available to talk to attendees or unhosted but containing information (ie, signage, business cards, handouts) about how to connect with you. Email Hanaa at hanaa@journalists.org to talk through best practices and your plans Please note: No stand-alone backdrops or banners exceeding 5 feet in width or pipe-and-drape can be used; additional signage within those space restrictions may be used. Giveaways are at your discretion.

You are welcome to offer limited food and beverage options at your table, with a few exclusions (such as coffee service), using the Westin Bonaventure’s food and beverage service. Please contact jessica@journalists.org to discuss your idea and to be directly connected to the hotel to see a current menu and make your order.

Yes. Tables will be provided shared access to a 10 amp electric drop and power strip that will allow you to plug in a few items at a time (e.g., a laptop, monitor and a phone). You may not use your own extension cords or power strips. If sharing power is not something that works for your needs, please email hanaa@journalists.org to discuss options.

Yes. Wifi will be available to all attendees, including sponsors. Given that it is a shared resource, if being online is a critical part of your booth experience, please make sure you have an offline version that you can share if necessary until the connection is reestablished, or consider using a hotspot.

SET UP: Wednesday, Sept. 21, 5:30 – 8:00 p.m. and Thursday, Sept. 22, 7:00 – 8:30 a.m. All set-up must be complete prior to 9:00 a.m. on Thursday.

BREAK DOWN: Friday, Sept. 23, 4:30 – 7:00 p.m.

Please note that times are subject to change.

There is limited storage space at the Westin Bonaventure for Exhibitors/Sponsors available on a first-come, first-served basis. Small boxes and materials can be kept under your table. ONA will provide overnight security for table top exhibit spaces and lounges, but ONA and the Westin Bonaventure are not responsible for any theft.

Security will be on-hand 24 hrs./day while the exhibiting spaces are present, starting the Wednesday, Sept. 21 with set up and ending the evening of Friday, Sept. 23 after break down. ONA and the Westin Bonaventure are not responsible for any theft. Please use your best judgment for storing valuables, and consider bringing things of value to your personal room.

We will share updated attendee lists with event sponsors at several points prior to the start of ONA22 and once it concludes. The list contains names and affiliations; we do not share any contact information including email addresses or mailing information. We kindly request that you refrain from any pre-show mass mailings to this list.

As a digital media organization, we have been reducing our use of paper at all events. We will be using the conference website and app to provide the agenda, map and other event details. Interested in online advertising? Contact jessica@journalists.org for more information.

You are welcome to send shipments to the Westin Bonaventure for your exhibiting needs. Shipments must be scheduled to arrive no earlier than Monday, September 19, 2022 as the hotel has very limited storage space. Shipments arriving earlier will be refused or a storage fee may apply. The package handling fees, detailed in this order form, are based on weight and include storage.

All packages shipped should be addressed and labeled accordingly:

c/o Jane Kim, Convention Service Manager
[YOUR COMPANY NAME]
ONA22
Westin Bonaventure Hotel & Suites
404 South Figueroa St.
Los Angeles, CA 90071
Hold for Jogging Track/Hollywood Ballroom [or the name of your private lounge space — email Bill at bill@journalists.org if unsure]

Multiple packages within a single shipment should be numbered in sequence. (i.e., 1 of 3, 2 of 3, 3 of 3). Email Bill at bill@journalists.org with your shipping information, including the number of boxes shipped, point of origin, how they were shipped, and when they are to arrive at the Westin.

More details about the Westin Bonaventure’s event guidelines are available here.

Outbound shipping is available through the FedEx Business Center located on the lobby level of the Westin Bonaventure. The package handling fees for outbound shipping are based on weight, to be discussed with the FedEx Business Center onsite. Please see this order form for more information.

FedEx is not responsible for packing or for supplying any packing materials. Any materials left behind without shipping instructions will be discarded three business days after your departure date.

ONA will make information available on ordering A/V support with our onsite provider Encore as well as renting furniture at a discounted rate using our partner Alliance Nationwide Exposition by April 2022.
We also encourage you to consider buying, rather than renting, furniture, AV equipment, decorations, and more for your exhibiting spaces in advance, and consider donating them post-show. Since 2017, ONA has given a greater purpose to those goods by identifying a local charity in each event host city that would benefit from having such items donated.

  • ONA17, DC: A Wider Circle, which supports people transitioning from homelessness
  • ONA18, Austin: SAFE Austin. Our donations helped complete their new Eloise House, where survivors receive support and forensics testing after a sexual assault, and refresh their group support space for youth survivors.
  • ONA19, New Orleans: Ozanam Inn. Our donations helped update the living space at the shelter, including the monitors and computers in their employment training area, and were also used to support those transitioning into permanent housing.

We will share the Los Angeles-based charity with sponsors once it has been identified. If you have any questions about this process or are from L.A. and have a recommendation for a group to consider partnering with, please email hanaa@journalists.org.